What is this clearance document?

A directory of the forms and notices that appear in a security clearance case. Search by form number or by a phrase from the page in front of you. Each entry says what the document is, whether it is something you normally see, and where the description comes from.

Many of these are routine processing notices between agencies rather than decisions about you. For the correspondence in a contested case — the interrogatory, the Statement of Reasons, the hearing notice, the decision and the appeal — see correspondence in a DOHA case, which covers those in more depth.

• Getting your own records

  How the file is requested and corrected.

  • File Summary Sheet

    DOE F 5631.16

    Agency-to-agency. You do not normally see this.

    The sheet used at Energy to record all official access authorization actions, kept on top of the personnel security file.

    Also called: file summary sheet, DOE F 5631.16, personnel security file

    Full entry for DOE F 5631.16

    Source: DOE M 470.4-5, Personnel Security — DOE M 470.4-5: DOE F 5631.16 "must be used to record all official access authorization actions and placed in the individual’s PSF".

Each entry was checked against the issuing agency’s own published source, and documents that could not be verified against an official source are deliberately not listed. Descriptive research on published procedures. Not legal advice, and not a prediction about any pending case.