What is this clearance document?

A directory of the forms and notices that appear in a security clearance case. Search by form number or by a phrase from the page in front of you. Each entry says what the document is, whether it is something you normally see, and where the description comes from.

Many of these are routine processing notices between agencies rather than decisions about you. For the correspondence in a contested case — the interrogatory, the Statement of Reasons, the hearing notice, the decision and the appeal — see correspondence in a DOHA case, which covers those in more depth.

• Adverse action, hearing and appeal

  What arrives when the answer is provisionally no, and what governs the process that follows.

  • Letter of Interrogatory

    You normally see or sign this.

    A written set of questions put to the individual, used at Energy as an alternative to a personal security interview. Note the terminology trap: in Defense personnel security "LOI" normally means Letter of Intent, which is a different document at a different stage. DOHA’s equivalent instrument is called written interrogatories.

    What you do: Answer in writing, completely and consistently with what is already on file. Inconsistency between an answer here and the questionnaire is itself a concern.

    Also called: letter of interrogatory, LOI, interrogatory, written interrogatories

    Full entry for Letter of Interrogatory

    Source: DOE M 470.4-5, Personnel Security — DOE M 470.4-5 Chapter III section 5 is titled "Letters of Interrogatory"; 32 CFR Part 155 Appendix A authorises DOHA written interrogatories.

• Access agreements and briefings

  What is signed once eligibility exists, and what is signed on the way out.

  • Human Reliability Program Certification

    DOE F 470.3

    You normally see or sign this.

    Certification under the Human Reliability Program, the additional screening applied to Energy positions with access to nuclear materials or comparable responsibilities.

    Also called: DOE F 470.3, HRP certification, human reliability

    Full entry for DOE F 470.3

    Source: DOE — Forms — Listed by form number and title on the DOE forms index.

  • Acknowledgment and Agreement to Participate in the Human Reliability Program

    DOE F 470.4

    You normally see or sign this.

    The individual’s acknowledgment of, and agreement to take part in, the Human Reliability Program.

    What you do: Sign it to enter the programme. Participation is a condition of the position, not an optional extra.

    Also called: DOE F 470.4, HRP agreement, agreement to participate

    Full entry for DOE F 470.4

    Source: DOE — Forms — Listed by form number and title on the DOE forms index.

  • Authorization and Consent to Release Human Reliability Program Records

    DOE F 470.5

    You normally see or sign this.

    Consent allowing Human Reliability Program records, including medical and psychological material, to be released within the programme.

    Also called: DOE F 470.5, HRP release

    Full entry for DOE F 470.5

    Source: DOE — Forms — Listed by form number and title on the DOE forms index.

  • Human Reliability Program Refusal of Consent

    DOE F 470.6

    You normally see or sign this.

    The form recording a refusal to consent within the Human Reliability Program. Refusal has consequences for the position, since participation is a condition of it.

    Also called: DOE F 470.6, HRP refusal, refusal of consent

    Full entry for DOE F 470.6

    Source: DOE — Forms — Listed by form number and title on the DOE forms index.

  • Human Reliability Program Alcohol Testing Form

    DOE F 470.7

    You normally see or sign this.

    The form used to record alcohol testing carried out under the Human Reliability Program.

    Also called: DOE F 470.7, HRP alcohol testing, alcohol test

    Full entry for DOE F 470.7

    Source: DOE — Forms — Listed by form number and title on the DOE forms index.

  • Application for Access Permit

    DOE F 471.4

    You normally see or sign this.

    Application for an Energy access permit.

    Also called: DOE F 471.4, access permit

    Full entry for DOE F 471.4

    Source: DOE — Forms — Listed by form number and title on the DOE forms index.

  • Request for Visitor Access Approval

    DOE F 473.6

    You normally see or sign this.

    Request for approval of visitor access at an Energy site.

    Also called: DOE F 473.6, visitor access

    Full entry for DOE F 473.6

    Source: DOE — Forms — Listed by form number and title on the DOE forms index.

• Getting your own records

  How the file is requested and corrected.

  • File Summary Sheet

    DOE F 5631.16

    Agency-to-agency. You do not normally see this.

    The sheet used at Energy to record all official access authorization actions, kept on top of the personnel security file.

    Also called: file summary sheet, DOE F 5631.16, personnel security file

    Full entry for DOE F 5631.16

    Source: DOE M 470.4-5, Personnel Security — DOE M 470.4-5: DOE F 5631.16 "must be used to record all official access authorization actions and placed in the individual’s PSF".

Each entry was checked against the issuing agency’s own published source, and documents that could not be verified against an official source are deliberately not listed. Descriptive research on published procedures. Not legal advice, and not a prediction about any pending case.